Yearly-Set-Up of Website (Annual Maintenance)

WordPress – Annual Maintenance

These activities require to be undertaken at the end/beginning of each academic year, so that old posts (blogs) are deleted or archived, old classes removed and the new class configuration set up.

Also there is a chance for general maintenance to remove “bad” incorrect data.

Deletion/General Tidy/Move

Access the WordPress Dashboard via:

https://buckstoneprimary.wordpress.com/wp-admin/

From the dashboard you can access all the maintenance activities described.

Review Posts (Blogs)

If you plan to delete ALL class posts/blogs for the year the steps below can be skipped, go to DELETE Class Posts

Select “All Posts” from the left menu or use the link https://buckstoneprimary.wordpress.com/wp-admin/edit.php

All Posts flagged as ‘uncategorised’ (use the drop down menu ‘All Categories’ to find ‘uncategorised’ followed by the Filter button) to be:

  • Deleted if no other category – BE CAREFUL – there may be a few recent post/blogs which have recently been created awaiting to be allocated.
  • Or ‘uncategorised’ flag removed. (quickest option would appear to be the “Quick Edit” option – then amend the category.

All Posts flagged as ‘Draft’ (they have not been published) to be deleted. (Again be careful if there is a recent post/blog which is waiting to be published). The following link will find them.

https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_status=draft&post_type=post

Review Categories and check for any unusual postings – this helps clean up postings

https://buckstoneprimary.wordpress.com/wp-admin/edit-tags.php?taxonomy=category


OLD Process (unlikely to follow going forward). Historically rather than the posts/blogs being deleted they were Archived, by being moved to a new category, this was a long process and only of use when teachers wished to refer to previous homework).

Create new Category – Archive-15/16 and attach to parent z-Archive

Create new Tags in the format – 15/16-P?

Migrate last year’s class postings across to Archive-15/16 and add Tag. This takes a LONG TIME as need to go into each posting and edit this information – use “Quick Edit” from the Postings page.

It is useful to do a class at a time to help control the process


Delete all “Comments” (some may be spam)

https://buckstoneprimary.wordpress.com/wp-admin/edit-comments.php

DELETE Class Posts

To ensure you are being selective with the posts to delete, it is best to do the following in steps, deleting a Class set of posts at a time.

From the All Posts screen, select from the ‘All Category’ drop down the class-blog you wish to delete. Then use the ‘Filter’ button to display the records

https://buckstoneprimary.wordpress.com/wp-admin/edit.php

You can select all the records displayed, by using the ‘tick-box’, the from the ‘Bulk Actions’ drop down select ‘Move to Trash’ , then select the ‘Apply’ button.

This will put the posts into ‘Trash’

Once all records have been moved to ‘Trash’, they can be permanently deleted.

All Trash records – https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_status=trash&post_type=post

DO NOT delete the Categories until you have amended the Menu structure (see below).

At last time to add new records – Class Structure

Create category for the new class – P?-Blog, (eg P2C-Blog, P4/5H-Blog)

Add the new Categories to the drop down menus which are displayed on the School Website. Use – Appearance/Menus/Categories – (Last years records help to show the structure to follow). and at the same time DELETE the old no longer required Categories on the Menu.

https://buckstoneprimary.wordpress.com/wp-admin/nav-menus.php

Note for a composite class you need to add it twice to each stage, eg P4/5, attached to both P4 & P5.

You should delete any old classes – remove from the menu structure, and then delete the category. (Naturally, check there are no postings still attached to the category).

Having removed all the Old Posts/blogs and set up the new Menu structure then the OLD Categories may be removed.

ONLY delete categories for Classes where the COUNT = 0 (and are last years classes).

https://buckstoneprimary.wordpress.com/wp-admin/edit-tags.php?taxonomy=category

NOTE – If you have a class with the same name in the next academic year you do not need to delete the category as you can use it going forward.

Stage Pages

Each stage has a Page, with links to the class posts/blogs, these need to be updated to reflect the new classes.

Look for the Pages on https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_type=page

and edit.

School-Homelink

Delete all posts prior to Easter break and the assiciated media file (pdf of the homelink news)

Users

Review the users – both Delete/Add users – https://buckstoneprimary.wordpress.com/wp-admin/users.php

Process described on post – https://buckstoneprimary.com/2016/09/02/set-up-new-user/

Media

It is a good idea to remove any old media files (pictures/videos) which are no longer attached. Max capacity is 13Gb, need to delete if the system is getting FULL.

https://buckstoneprimary.wordpress.com/wp-admin/upload.php

Select from the ‘All media items’ – the option, ‘Unattached’.

DO NOT delete all the displayed records – this shows media not attached to Posts/Blogs, they may however be used in other places on the website, eg on Pages, as Widgets for quick links on the right hand menu on every page.

You need to be CAREFUL and make an educated decision, if in doubt, leave it.

WELL DONE job complete for the year.

 

What have we learnt

BE CAREFUL – don’t rush the process, tackle it in a logical way:

  • remove old posts/blogs
  • amend menu structure – new categories created
  • delete categories no longer required
  • update Pages fro the class stages
  • update users
  • review media