Category Archives: Templates-Help-Setup

Yearly-Set-Up of Website (Annual Maintenance)

WordPress – Annual Maintenance

These activities require to be undertaken at the end/beginning of each academic year, so that old posts (blogs) are deleted or archived, old classes removed and the new class configuration set up.

Also there is a chance for general maintenance to remove “bad” incorrect data.

Deletion/General Tidy/Move

Access the WordPress Dashboard via:

https://buckstoneprimary.wordpress.com/wp-admin/

From the dashboard you can access all the maintenance activities described.

Review Posts (Blogs)

If you plan to delete ALL class posts/blogs for the year the steps below can be skipped, go to DELETE Class Posts

Select “All Posts” from the left menu or use the link https://buckstoneprimary.wordpress.com/wp-admin/edit.php

All Posts flagged as ‘uncategorised’ (use the drop down menu ‘All Categories’ to find ‘uncategorised’ followed by the Filter button) to be:

  • Deleted if no other category – BE CAREFUL – there may be a few recent post/blogs which have recently been created awaiting to be allocated.
  • Or ‘uncategorised’ flag removed. (quickest option would appear to be the “Quick Edit” option – then amend the category.

All Posts flagged as ‘Draft’ (they have not been published) to be deleted. (Again be careful if there is a recent post/blog which is waiting to be published). The following link will find them.

https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_status=draft&post_type=post

Review Categories and check for any unusual postings – this helps clean up postings

https://buckstoneprimary.wordpress.com/wp-admin/edit-tags.php?taxonomy=category


OLD Process (unlikely to follow going forward). Historically rather than the posts/blogs being deleted they were Archived, by being moved to a new category, this was a long process and only of use when teachers wished to refer to previous homework).

Create new Category – Archive-15/16 and attach to parent z-Archive

Create new Tags in the format – 15/16-P?

Migrate last year’s class postings across to Archive-15/16 and add Tag. This takes a LONG TIME as need to go into each posting and edit this information – use “Quick Edit” from the Postings page.

It is useful to do a class at a time to help control the process


Delete all “Comments” (some may be spam)

https://buckstoneprimary.wordpress.com/wp-admin/edit-comments.php

DELETE Class Posts

To ensure you are being selective with the posts to delete, it is best to do the following in steps, deleting a Class set of posts at a time.

From the All Posts screen, select from the ‘All Category’ drop down the class-blog you wish to delete. Then use the ‘Filter’ button to display the records

https://buckstoneprimary.wordpress.com/wp-admin/edit.php

You can select all the records displayed, by using the ‘tick-box’, the from the ‘Bulk Actions’ drop down select ‘Move to Trash’ , then select the ‘Apply’ button.

This will put the posts into ‘Trash’

Once all records have been moved to ‘Trash’, they can be permanently deleted.

All Trash records – https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_status=trash&post_type=post

DO NOT delete the Categories until you have amended the Menu structure (see below).

At last time to add new records – Class Structure

Create category for the new class – P?-Blog, (eg P2C-Blog, P4/5H-Blog)

Add the new Categories to the drop down menus which are displayed on the School Website. Use – Appearance/Menus/Categories – (Last years records help to show the structure to follow). and at the same time DELETE the old no longer required Categories on the Menu.

https://buckstoneprimary.wordpress.com/wp-admin/nav-menus.php

Note for a composite class you need to add it twice to each stage, eg P4/5, attached to both P4 & P5.

You should delete any old classes – remove from the menu structure, and then delete the category. (Naturally, check there are no postings still attached to the category).

Having removed all the Old Posts/blogs and set up the new Menu structure then the OLD Categories may be removed.

ONLY delete categories for Classes where the COUNT = 0 (and are last years classes).

https://buckstoneprimary.wordpress.com/wp-admin/edit-tags.php?taxonomy=category

NOTE – If you have a class with the same name in the next academic year you do not need to delete the category as you can use it going forward.

Stage Pages

Each stage has a Page, with links to the class posts/blogs, these need to be updated to reflect the new classes.

Look for the Pages on https://buckstoneprimary.wordpress.com/wp-admin/edit.php?post_type=page

and edit.

School-Homelink

Delete all posts prior to Easter break and the assiciated media file (pdf of the homelink news)

Users

Review the users – both Delete/Add users – https://buckstoneprimary.wordpress.com/wp-admin/users.php

Process described on post – https://buckstoneprimary.com/2016/09/02/set-up-new-user/

Media

It is a good idea to remove any old media files (pictures/videos) which are no longer attached. Max capacity is 13Gb, need to delete if the system is getting FULL.

https://buckstoneprimary.wordpress.com/wp-admin/upload.php

Select from the ‘All media items’ – the option, ‘Unattached’.

DO NOT delete all the displayed records – this shows media not attached to Posts/Blogs, they may however be used in other places on the website, eg on Pages, as Widgets for quick links on the right hand menu on every page.

You need to be CAREFUL and make an educated decision, if in doubt, leave it.

WELL DONE job complete for the year.

 

What have we learnt

BE CAREFUL – don’t rush the process, tackle it in a logical way:

  • remove old posts/blogs
  • amend menu structure – new categories created
  • delete categories no longer required
  • update Pages fro the class stages
  • update users
  • review media

 

Template to Create Picasa Slideshow

Open Picasa then select images.

Click on Create in the top screen menu.

Choose video or you can click the Create Video Presentation icon which looks like a film strip.

(You can edit

  • transition style between pictures
  • time pictures displayed
  • size of the pictures – default – 640×480, making it smaller 320 x 240 will help crate a smaller file and so decrease time to upload etc)

When you are happy with the content click Create Video.

To insert into your Post you need to start a New Post then click Add Media in the top screen menu.

Click Upload Files then Select Files and search for the slideshow.

The slideshow will be saved into your My Pictures folder.  You can locate it in this folder filed under Picasa then Videos.

Once uploaded it will be added to the Media Library and show a blue tick in the top right corner of the icon.  You can then select Insert into Post on the bottom right of the screen e.g.

640 x 480 Video display

Click Update (blue publishing button on right screen menu).

You can change the size of the displayed slideshow once you have loaded it without needing to create a new export from Picasa. Add ‘w=???’ eg w=320 before the ] bracket

Videos appear to automatically justify to the centre of the post.

320 x 240 Video display

Template to Insert an Audio Clip

To create an audio file use Audacity which is found under All Programs in the Start menu on your laptop/desktop.

Open the programme and record using the red circle to start, the yellow square to stop and the green triangle to play back.

When you are happy then click File in the top menu then Export.

Check the file type is MP3 and save your file.

Create a New Post.

Select Add Media from the top screen menu.

Click Upload Files and locate your MP3 file.

Then click Insert into Post on the bottom right of the screen e.g.

 

 

Click Update (blue publishing button on right screen menu).

Set Up New User

Historically we have found this to be a problem. By following this procedure all seems to work.

  • Sign on with Admin user account – admin@buckstone.edin.sch.uk, or a user with Admin functionality.
  • On the Dashboard find, Users/Invite New – add the new user (use email account) with Role = “Author” (email format – 1stname.2ndname@buckstone.edin.sch.uk)
  • This will send an email to the user inviting them to join.
  • DO NOT accept the invitation.
  • First follow the link in the email to create a wordpress login – username = “cec9876543” (cec pay no.) User names are “cec” for city edinburgh council followed by the pay number
  • This MAY send an email to confirm the user – which you agree to. This does not always occur but no worries, it seems to allow you to move to the next stage.
  • Return to the first email and Accept the Invitation (do not log out of wordpress)
  • This will then show up on the user list as user has accepted the invitation
  • Edit the User profile so “Public Display Name” is Staff..999, where 999 is the last 3 digits of the pay number.

buckstoneprimary

Aug 28, 2014

This is a status post. It doesn’t show the post title, but it does show the username of the person that posted it and their profile photo.

It’s not of much use unless you want to pretend your blog roll is Twitter. A Twitter that only you can post to. Fun eh?

Your public profile settings can be changed by going to the WordPress ‘W’ icon in the top-left and selecting Settings, then choosing Public profile in the right-hand menu.

This is a quote post. The title is not shown at all and anything that has been created as a blockquote is highlighted by a colour box.

To create a blockquote select the text you wish to show as a quote and click the blockquote – speechmarks – icon above.

Normally a block quote is indented and italic, but when using the quote format it looks like this:

 The apparition of these faces in the crowd
Petals on a wet, black bough.

Standard post-old

This is a standard post. You create it in much the same way as you would a page, however there are some post-specific features.

Format

You can choose specific formats of posts. In general, these are not used often, however they can help highlight certain content. Examples of different formats can be seen beneath this post.

I think you will agree that the standard format is best. Your blog roll can look messy if you use many different formats, so if you do choose to experiment do so modestly.

You can set the format using the Format box to the right.

Tags

Tags let you group together similar content. I have tagged this post really helpful advice and wow.

A URL is generated for each tag, so you can link directly to blog stories only related to that tag, e.g., this link goes to the Bright Futures tag on Foster Care.

http://www.edinburghbrightfutures.com/tag/foster-care/

It is only worthwhile using tags if you do so in a uniform manner. There is no point having the tags

  • fostering
  • foster care
  • foster

As these create three separate links.

You should cast a wide net with your tags, but not so wide as to be useless. It can be useful to create tags for important updates or for posts about a certain class or subject. This means that anyone interested in – for example, English- could use the Maths tag and avoid reading other stories.

Tags are only useful if you are making a lot of posts. If you are not posting often then your content will be easy enough to find anyway.

Tagging can be tricky to get right. If you need any assistance with tags please contact the Graeme Smith, Children and Families Web Services Manager, on 0131 469 3627.

You can read about tags in WordPress support.

Using Bright Futures tags

Every school has a Bright Futures tag that links to all the stories about them that we have posted. This can be a useful solution if you want to include news, but don’t want to commit to using a blog roll on your own site, as all you need is a link and the content will update automatically.

Read about Bright Futures tags on the Orb.

Link

This is a link post.

Not a particularly useful post format. Differences from a standard post:

  • The title isn’t shown as a header, instead it’s in a grey box to the right
  • Any links are shown in large font

www.edinburgh.gov.uk/brightfutures

This is an image post. These are not particularly useful, as you can use images in standard posts.

The only difference is that the title of the post is not shown as a header, but in small text at the end of the post.

egfl-advert-orange